Creating and managing email signatures

Your email signature is your digital calling card, representing your professional identity. Make sure it stands out and has all your contact information along with a snapshot of your work details, at the end of an email.

Setting up email signatures 

Managing email signatures 

Using your email signature

You can set up a signature in the following 2 ways:

1.  Using Neo's professional templates 

We have curated easily customizable professional templates to get you started with your email signature:  

• Click on Settings (gear icon) on the top right corner of the Neo Webmail and select Preferences
• Go to Signatures on the left sidebar
• Pick from the various pre-loaded signature templates

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• Enter your details in the Fill Details tab (Note: Your name is mandatory, the rest is optional), and click on Next to proceed further

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• You can add relevant links such as social media (Facebook, Twitter, Linkedin, and Instagram) and website URL on the Add Links tab. Click Next.
  (Note: you can toggle the slider to hide or show a particular link)

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• Upload a profile picture/logo, or a campaign banner in the Upload tab

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• You can also add a Text Block that can be used for providing additional value such as Text content, Disclaimers, and more.

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2. Creating a custom email signature 

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• Click on Settings (gear icon) on the top right corner of the Neo Webmail and select Preferences
• Go to Signatures 
• Add a name to identify the signature
• Style your signature using options such as bold, italic, and underline, or hyperlink to your website or social profiles. You can even add your company logo
• To use a custom format, you can edit it as raw HTML
• Click Save. Your signature is ready.

Managing Signatures

Once you have saved your signatures, you can easily edit them, delete them, or set specific signatures as default for various outgoing emails. In the Signatures menu, you can see all your saved signatures.- To remove an existing signature, click on the trash icon.
- To add a new signature, click on Add Signature on the top right
- You can also set your existing signatures as defaults for various scenarios - new emails sent, and replies or forwards.

The default signatures will be automatically added to your outgoing email. Within the Signatures menu, you will see a title, Signature defaults.

To set a particular signature as default, click on the dropdown and select the name of the signature that you would like to use for the specific scenario.

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Using your signatures in emails

Now that you have your email signatures set, you can pick any to use in your emails

• While composing an email, click on the icon to the right of the emoji icon in the bottom toolbar as illustrated above.
• Choose from the signatures you have created. It will get added to the bottom of your email and will be visible to your recipients.

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If you have any questions, feel free to reach out to us at hello@neo.space